Procurement Process
Objective:
To establish efficient end-to-end management of procurement, from user requests to vendor payment. We follow KMA norms, issue work orders, and maintain compliance.
Procurement Process
- User raises a request for goods or services.
- Request and estimate are submitted for approval.
- Budget availability is assessed.
- Management approval is obtained.
- Tendering is conducted via the e-procurement portal, using LCS or QCBS system.
- Technical bid documents are verified and evaluated.
- Selected vendor undergoes financial evaluation.
- L1 bidder is chosen for execution.
- Negotiation may be conducted if the quoted rate is higher than the estimated rate.
- Letter of Indent (LOI) is issued to the selected bidder.
- Letter of Acceptance (LOA) is obtained.
- Contracts team prepares and CEO/AO approves the agreement and work order.
- Vendor acknowledges the contract terms, and a copy is filed.
- Work is executed as per specifications and monitored by the Engineer In charge.
- Joint measurements are conducted after the completion of the work.
- Certified bills are processed for payment.
Key People
For any inquiries or assistance related to procurement process matters, please feel free to reach out to our team:
